About the Role
1. Administrative Support: - Manage the owner’s calendar by scheduling meetings, appointments, and travel arrangements. - Prepare and organize documents for meetings, including agendas and minutes. - Handle correspondence, including emails and phone calls, and prioritize communications as necessary.
2. Operational Assistance: - Coordinate with various departments service, marketing) to ensure seamless operations. - Assist in establishing operational procedures and protocols as the restaurant launches. - Monitor inventory levels and assist in supply ordering as required.
3. Financial Administration: - Help maintain budgets by tracking expenses and preparing financial summaries. - Assist in payroll processing and vendor management, ensuring timely payments.
4. Project Management: - Oversee special projects as assigned by the owner, ensuring deadlines are met and deliverables are achieved. - Conduct research and compile reports to aid decision-making in the start-up process.
5. Customer Relations: - Develop and maintain positive relationships with vendors, customers, and the community. - Assist in responding to customer inquiries and feedback, escalating issues to the owner when necessary.
6. Event Planning: - Support the planning of restaurant events, promotions, and community outreach efforts. - Help arrange staff training sessions and team-building activities.
Requirements
Position Overview: We are seeking a highly organized and proactive Executive Assistant to support the Owner of a start-up restaurant. This role is pivotal in ensuring the smooth operation of the day-to-day activities while allowing the owner to focus on strategic growth initiatives. The ideal candidate is detail-oriented, has excellent multitasking capabilities, and possesses exceptional communication skills.
Qualifications: - A Bachelor’s degree in business administration, hospitality management, or a related field preferred.
- Minimum of 2 years of experience in an event planning or administrative support role, preferably within hands on business or the arts/performance industry.
- Strong organizational skills with the ability to manage multiple priorities. - Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Familiarity with restaurant management software and POS systems is a plus. - A passion for the culinary arts and hospitality.
Personal Attributes:
- Discreet and trustworthy, able to handle confidential information.
- Self-motivated with a strong sense of ownership and responsibility.
- Adaptable to a dynamic work environment and able to work under pressure.
- Team player with a positive attitude and a willingness to learn.
How to Apply:
Interested applicants should submit their resume and a cover letter detailing their relevant experience and why they believe they would be a great fit for this role to [LTWLounge@mamalilliescomfortfood.com. Please include “Executive Assistant Application” in the subject line, As well as your preferred schedule, as we are flexible for this role.
Join us as we create an exceptional night life experience and become a key player in our lounge's success!
About the Company